General form for Journal Subscription

                                                                                                                   Date: ......./......./..............

From,

Librarian

Address

Email:

To,

….....................................................

…....................................................

…....................................................

Sub:

Subscription No. …....................................

Sir,

Please find  enclosed  Multi-city Cheque (No........................ dated …........................)

in favour of …..........................................................................................................................

for Rs.........................................................................................................................................

towards the subscription / renewal of  ….................................................................................

for …...........................year(s)

Yours faithfully,

Librarian

Library budget sample

ACADEMIC LIBRARY SAMPLE BUDGET

 1^st April 2015- 31^st  March 2016

Sl.No	Items	Quantity	Average Price	Amount (Rs.)
1	Books	1000 Books	Rs.1000/-	1000000/-
2	E-Books	100	2000	200000
2	Journals& Magazines	70	4000	280000
3	Newspapers	6 Nos   One Year	Rs.8/-	30000
4	Stationery  (Slips, A4 Sheets,Toner etc)		50000	40000
5	Software / Digital Library / Barcoding works		50000	50000
6	Printing, Binding		100000	100000
7	E-Resources (NLIST,JGAT , Science Direct, EBSCO Etc)		500000	500000
8	Others		10000	10000
			Total	2200000

Requesting for library membership -recommendation letter

From,

Name
Address

Date :

To,
University Library
Address

Subject: Requesting for library membership

Sir/madam,

I am writing this letter to  request  Mr.Name and  Address   for  library  membership  in University library as per the graduate membership policy of  library. Mr. XYZ   is  a  B.Ed student  in ABC college  from 2004. I would like to recommend him to become a member of university library.

Thank you for your consideration.

Yours truly,
Librarian

Joining letter -Sample

Name

Address

Phone:

E-mail:

Date

To,

Employer Name

Address

Phone:

E-mail:

Sub: Joining letter 

Sir,

I have to inform you that I am joining the College Name   from today  as Librarian in respect to your appointment letter  dated ---/---/------- Ref no…………………

 I kindly request you to accept my joining letter.

Regards

Name

*************

or 

Sir,

With reference to your appointment letter No. ………………….…….dated…,………I report myself on duty in the forenoon / afternoon of ……………………………………

I kindly request you to accept my joining letter.

Regards 
Name 

Medical fitness certificate sample

MEDICAL FITNESS CERTIFICATE

I certify that I have carefully examined Mr./Ms._________________________________   son/daughter of Sri.______________________________________ whose signature is given below. Based on the examination, I certify that he/she is in good mental and physical health and is free from any physical defects which may interfere with his/her duties required of a professional. 

Marks of Identification 1. ___________________________________._________ 

                                 2 . _________________________________________    

Signature of the Candidate _________________________________________ 

Place:
Date:
                                                                                             

Name & signature of the Medical Officer 

                                                                                             with seal and registration number

*(To be signed by a registered medical practitioner holding a degree not below that of M.B.B.S )

Library Receipt -Sample

Library Name   

Place -Pincode   

Sl.No: 000

Library Receipt 

Received from Mr./Mrs/Ms……………………………………………………….........................

…………………………………………………………….. Membership No……………............

a sum of Rs…………(Rupees …………………………………………………............) being the

charge of  …………………………………....

Date                                                                                                                        Librarian 

Request for cheque - Journal Subscription

Date 

To,
Finance Manager
Address

Sub:Journal Subscription.

Sir,

Kindly arrange to issue a multicity cheque  of Rs.840.00 (Rupees Eight hundred and forty only) in favour of M/s.ABC  & Co Ltd. towards the subscription/renewal to the Magazine  XYZ for two more years.(2014-2016).

Regards
Librarian

Sample Rules to follow while you are in side the library

• Do not take bags inside. Keep it in property racks only.
• Do not bring books to the Periodical Section (Ground floor) from stack room (1st floor)              and vice versa.
• Do not use mobile phone.
• Do not bring food or eat.
• Keep silence.

Payment of books -Sample letter

----/----/------

To,

ABC Publishing House
Address
Pin code

Sub:Payment of books

Sir,

Pleases find the enclosed muiltcity cheque (No...................... dated ..../..../........) for the amount of Rs……/-(Rupees………………………………………………………………………) towards the payment of following invoices/bills.

Invoice No.                             Date                                        Amount (Rs.)

1

2

3

Signature  

Librarian

Library Seal 

Renewal of Subscription of Database-Sample

  Date: 01 January 2015.

To

Name
Address

Sub: Renewal of Subscription to xyz database 

Ref: Your Invoice No. J-2014-15-0174, Dated on  October. 21, 2014

Sir,

Please find enclosed Multi-city Cheque (No. 426984 dated 30/12/2014) drawn in favouring of M/s. XYZ Publishing Ltd for Rs.67416.00 (Rupees Sixty Seven thousand four hundred and sixteen only) towards the renewal of subscription to XYZ  database for one more year. (08 January 2015 to 07 January 2016).

Yours faithfully,
Librarian  

Library reminder Journal Issue Missing-Sample

Sir/Madam

Ref: Subscription No.1096 BE SUB 359 (DD  No.134845 dated on  12/10/2013 )

Subscription Period  : 2 years  (2014-2016 )

We have subscribed to your journal 'Business and Economy ', but the following issues are not received and is interrupted.

Volume No. 8, Issue Nos.V,,VI,VII,IX,X,XI,XII .2015

Please arrange to send us the pending issues and continue to deliver the issues without interruption.

Regards
Librarian

Simple Leave application

Sir,

I will be absent on 24 April,2014- tomorrow for attending a seminar at Kottayam.

Kindly treat my absence as leave.

Sincerely,

Name 
Librarian 

Journal missing reminder letter

Sir,

We have subscribed to the magazine " Business Marketing". But no issues were received yet after May 2013 issue.

Please look in to the matter and send us the issues.

Subscription No.BM 4375

Period of Subscription: 2 years

Ref. Our SBI Cheque No.133469 dated 12/10/2012 for Rs.1920/-

Kindly revert asap.

Regards
Librarian
Library address

Request letter for Quotation or Purchase Invoice for e resources

Dear Mr Name

We wish to subscribe the e-resources  provide by the XYZ company.

So please arrange to send us the Quotation or Purchase Invoice for  accessing XYZ Data base with details.As you know  XYZ Database is a mandatory item as per UGC/AICTE 

Please send it by return mail and  the printed invoice through post/courier

Regards

Librarian 

Library Address 

Library timings :Sample letter

Dear all,

We are pleased to inform you that the XYZ library will be working  with extended timings from  the 20 th March 2014 onwards. The library will be kept open from 9.00 am upto 8.00 pm  on all working days. Library members may make the best use of the extended hours   for references and to borrow  library resources.

Regards

Librarian

Library overdue letter sample

Dear ABC,

As per our CYZ library records three books were overdue in you account .Kindly return the books as early as possible.Fine applicable as per library norms.

Please free to contact our circulation counter directly or through our mail <mail2library@gmail.com> if you have any other queries regarding this matter.

Regards 

Librarian

Thanking letter for donation of books

Dear Sir,

I would like to thank you for your donation of books to XYZ Library .

The books listed below were added to library stock w.e.f on 05 March 2014.

1.

2.

3.

4.

Best Regards

Librarian

Sample letter for book catalogue

From
Name
Address,
Pin code

To
The Manager,
XYZ Book House,
Address
Pin code

Date:
Sir,

Sub: Request for catalogue of books
 
We are  planning to buy some academic and non academic  books published by XYZ Book House.  We need a catalogue of books containing the titles of the books, details of the author, the prices of the books etc. Kindly  send us  the catalogue on the  above mentioned postal address.

Thanking you in anticipation.

Yours Faithfully,
Name

Sample Letter :Order for books

From
Librarian
Institution Library
Place-Pincode
Date…………
To,
M/s. Book House Name
Place
Pincode

Sub:Order for books
 
Dear Sirs,
Please send us the latest editions of the following books through courier as soon as possible.

(1) Title with author and ISBN .--10copy
(2)
(3)
Thanking you,
Yours truly,
Librarian

Library assistants Duties

1. Membership and Circulation Work:

Registration of members (Manual or Integrated System); Maintenance of membership records; Issue, Return and Renewal of books, text books and other documents; Reservation/ Recalling/ Issuing of reminder of books, text books and other documents; Collection of over due charges; Preparation of no dues/ clearance certificates; Maintenance of Inter-library loan transaction records.

2. Acquisition Work:

Preparing purchase orders; Checking of duplication of books and other documents; Checking the purchase order of books, text books confirmed orders; filing of purchase orders; Bill preparation for payment: Certifying the Bills; Maintenance of Bill registers and expenditure register, Accessioning of Books; Transfer of books and other documents for technical processing.

3. Performing Library related Data Entry operations;

4. Periodicals work:

Order/ renewal of periodical subscriptions wherever required; Attending typing, Xeroxing and Data Entry operations Registering the current issues of periodicals (manual and computerized); downloading and uploading periodicals data; Reminders for non-receipt of periodicals;Preparing bills for payment of subscriptions/ adjustment of advance; Display of current issues of periodicals wherever required; preparing the loose issues of periodicals into a set for binding; 

5.Xeroxing,Scanning ,printing  operations,

6.. Technical Processing work:

 Preparation and maintenance of shelf guides. bay guides; Spine label, book card, due date slip writing; downloading and uploading data of the processed books; filing of catalogue cards whenever required. 

7. Preparation of binding list of books and periodicals; accessioning the bound volumes of periodicals; processing the bills of binders.

8. Preparing the list of documents for weeding out;

9. Upkeep and providing services from the Theses and Dissertations, rare books and other reserved collection.

10. Assist in Reference/ Referral services;

11. Library Services to users with special needs;

12. Performing the stock verification.

13. Secretarial Work:  Data entry operation; noting, drafting, verification and scrutiny of records relating to library establishment, maintenance of files and records.

14. Performing  Library  Morning, evening and holiday duties

Act Now for School Libraries:

 KLA Memorandum to MoE, Govt. of Kerala

Act Now for School Libraries: