Purchase of books :Request Letter

To,

The Principal 

Address

Date

Sir/Madam,

Sub: Purchase of  Books : Mathematics  and Civil engineering  

With reference to updating ABC Engineering  Library Textbook and Reference Collections of Mathematics  and Civil engineering  books  based on the new syllabus, we submit here a list of the required books based on the new syllabus.

This will be a good  assistance to teachers and students.Kindly approve the purchase and sanction the required funds as soon as possible.

List Attached.

Thanking you

Regards

Librarian 

Letter for Bar-coding of library documents and Installation of digital Library

To,

Principal

ABC Engineering College

Place

PIN

Date

Sir,

Sub:Bar-coding of library documents and Installation of digital Library

ABC Engineering Library has no bar-code facility for book transactions. As on 1 January 2012 library have more than 24050 documents including CDs/DVDs. Here book transactions were operated by manually typed and written method.

Library automation and bar- coding of documents helps faster library transactions, easy stock verification and cross-checking of documents. Computerized Indexing with bar- code of books and Digital Library are mandatory norms  for approval of Engineering college.(Refer : Handbook 2011-2012)

Implementing bar-codes in library requires following hardware and software:

1.Barcode Scanner(s);

2.Barcode Printer, Toner ,Self-Adhesive-Sticker-Papers;

3.Database of Library Holdings (Available in MS-Excel format in Library );

4.Library soft ware(s) compatible with day to day bar-code operations.

5.Personal Computer-2 (One for circulation counter and one for OPAC-Online Public Access Catalogue)

Implementing Digital library  requires following  hardware and software:

1.Personal Computer with server OS (Available in Library );

2.Scanner;(B/W scanner available in Library );

3.Digital Library soft ware(s) .

Kindly consider this matter and take appropriate actions as early as possible.

Thanking You

Regards 

Librarian

Request letter : Shifting of less used books from Library

To,

The  Head of The Institution
Address

Date

Sub : Shifting of less used books from Library 

Sir,

This is in connection with improving the library collection. More stack space is required in the library due to the demand of subject textbooks.

We found that old books and less used books cover a lot space in shelves. We have prepared a list of such books.

Kindly approve the request to  write off / shift these books from library stack to the store.

List Attached.

Thanking you.

Regards
Name
Signature
Librarian

Database Membership approval request letter

To,

The Head of the Institution

Place,

Date

Sir,

Sub:  Modernization of  Library through ABCNET Database  Membership 

This letter is with reference to updation of library e-resources. ABCNET   is actively engaged with databases of various resources in its member libraries. 

As our institution is a growing establishment it is recommended that we make good use of this easily availed subscription membership..The subscription fee for a year can be availed for Rs.50400/- sent through a DD/Cheque in favour of ABCNET.New Delhi.

I request you to kindly consider the above recommendation in a positive light.  If approved, kindly sanction payment of the membership fee herein.

Invoice and MOU attached.

Thanking You

Regards

Signature

Name

Librarian